Executive Administrative Assistant, Creative Associates Intl

Position Vacancy Notice: Executive Administrative Assistant
Stabilization and Development

Background
Creative Associates International Inc. (CAII) is a dynamic and fast-growing professional services firm that specializes in international development in the areas of education, democratic transitions and stabilization in post-conflict environments. Based in Washington, DC, the firm has a field presence in 20 countries worldwide with a strong and diverse portfolio that includes global contracts with the U.S. Agency for International Development (USAID) and other clients including the U.S. Department of State and the U.S. Department of Defense. The firm has earned a solid reputation among its clients and missions worldwide and is well-regarded by competitors and partners alike.

Project Description
Located at Ft. Lesley J. McNair in Washington, DC, the programs mission is to support the development of U.S. strategic policy towards Africa by providing high quality, relevant academic programs, fostering awareness of, and dialogue on, U.S. strategic priorities and African security issues, building networks of African, American, European and international military and civilian leaders, assisting U.S. policymakers in formulating effective African policy, and articulating African perspectives to U.S. policymakers.

Project Duration
September 2008 – September 2013

Position Start Date
Immediate

Reporting & Supervision
The Executive Administrative Assistant will report to his/her USG on-site supervisor and to the Creative Associates Project Director.

Primary Responsibilities
Provide administrative support for the Dean’s office.
Manage and update Dean and Associate Dean’s calendars.
Prepare travel authorizations and vouchers for Dean and Associate Dean.
Manage the Dean’s Office library and resource center.
Create and maintain filing systems for paper and electronic documents and develop and implement record-keeping procedures. Handle correspondence (draft, respond and track letters, faxes etc.). Maintain Academic Affairs databases (includes data entry and updates of program documents as well adjunct staff including facilitators, guest speakers and note-takers).
Prepare presentations and provide research for presentations for Dean and Associate Dean and provide research support.

Required Skills & Qualifications
Bachelor’s degree in a relevant field or applicable work experience.
Strong administrative support experience. Strong writing and communications skills and excellent organizational skills and a demonstrated ability to manage multiple tasks.
Computer literacy including strong MS Word skills, specifically Excel, PowerPoint, Word, Outlook, Project.
Experience using Internet and databases.
Understanding of U.S. policy towards Africa and African security issues is desired. Fluency in English required.
Basic knowledge of French or Portuguese (spoken and/or written) desired.

Application Instructions
To apply for this position, please submit your resume and cover letter by e-mail to: Recruitment@caii.com with “Executive Administrative Assistant” on the subject line. Please note only finalists will be contacted. No phone calls please. Creative is an Equal Opportunity Employer (EOE/AA).