Short-term opportunity with the World Bank: Deadline April 22, 2008

Terms of Reference for a Short Term Temporary – HRSNW
(Supporting WSP program 75% and SDN Cluster 25%)

Qualified and Interested Candidates should send Cover Letter and CV
to Franklina Buck (FBuck@worldbank.org) by April 22, 2008.
Due to the high volume of applicants, only those considered will be contacted.



Background:

The Water and Sanitation Program and HRSNW is seeking to hire a Short Term Temporary (STT) who is results-oriented, a team player, adaptable to changing business needs, and capable of contributing to the unit’s effectiveness and success. This job requires a high degree of initiative, flexibility, problem-solving capability, excellent organizational skills, a proactive approach, and teamwork. The incumbent will be a member of the HR Networks Team, which support the Networks Vice Presidencies and Anchor Vice Presidencies. The team specifically provides HR support to the Network Councils and Sector Boards, who implement HR policies, practices and guidelines as they relate to the employment cycle of the staff member (i.e. recruitment, career development, performance management and exit strategies). In addition, the team supports the managers and staff in the Anchor Units of the Network. 75% of the incumbent’s time will be spent on providing analytical and administrative HR Support to one of the Anchor Units – WSP and 25% on analytical and administrative HR support to the SDN cluster in HRSNW. The STT will report to Franklina Buck, Human Resources Officer, HRSNW.

Duties and Responsibilities:
HR Policy and Processes
Provides front-line support on diverse HR issues, including overall coordination, monitoring and follow-up advice and problem resolution.
Interprets HR policies, processes and procedures, independently determining which should be used and then applying them appropriately.
Reviews HR requests, requiring interaction and liaison with other World Bank Group units at Headquarters.
Works closely with team members to make a contribution to the overall achievement of the unit’s work program.
Carries out ad-hoc duties that may be assigned

Analytics and Reports
Using specific packages and data bases such as PeopleSoft, the Vacancy Management System, and various HR databases for extracting reports related to staff planning, vacancy announcements, and Network mapping.
Routinely provides general analytical support and utilizes all relevant computer software to retrieve, maintain and manipulate data.
Compiling monthly and quarterly reports for client groups; these reports monitor staffing trends (demographic data and staff flows) and provide analysis of projected staffing needs for Management and Sector Boards.
Prepares PowerPoints and Excel documents for high level audiences with consultation from senior colleagues.
Organizes and prepares relevant briefing or background material for meetings.

Specific responsibilities may include but is not limited to:
Vacancy Management/Additional Support Services for the Anchor: Independently record, track, and manage vacancy file for all sectors, providing up to date information to clients and HR managers regarding recruitment activities, and provide timely feedback to candidates. Attend Sector Board meetings with HR officer so that there is a seamless flow of information with respect to responding to queries from recruitment managers, regional HR teams, the Talent Search & Partnership Team, and/or candidates.

Strategic Staffing/Unit Management Reviews: Prepares staffing data for strategic discussions with Sector Managers on these Boards. Together with the HR Officers, attends meetings with Sector Managers to gather information, interpret staffing data and write up consolidated analyses (including proposals for effective staffing strategies) for presentation to the Sector Boards.

Performance Management: Assisting HROs with the annual client performance management process exercise, this includes compiling, organizing and analyzing relevant information; and, organizing background materials (creating binders, setting up meetings etc.). Ensuring timely submission of HR documents to Sector Boards and the relevant HR Committees.

Selection Criteria:
Minimum level of education: BA/BS
Advanced office technology skills, in particular: Excel, Word and PowerPoint. Ability to prepare complex PowerPoint presentations and Excel documents.
Excellent interpersonal and intercultural communications skills; maturity and ability to interact responsively and tactfully with staff at all levels, with demonstrated good judgment and discretion; ability to work in a team-oriented and multi-cultural environment.
Unquestionable and demonstrated ability to ensure total discretion, confidentiality and strong personal ethics.
Strong administrative, analytical, office support, and organization skills with attention to detail and ability to prioritize and deliver assignments in a timely manner
In addition to a proven track record in areas such as judgment, reliability, resourcefulness and flexibility, it is important that the candidate have a positive attitude, be a self-starter and maintain composure under stressful situations.
Excellent oral and written communication skills with emphasis on strong English language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation and style.